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Legal Secretaries and Administrative Assistants
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
Also Known As:
Confidential Secretary
Legal Administrative Assistant (Legal Admin Assistant)
Legal Administrator (Legal Admin)
Legal Coordinator
Legal Management Assistant
Legal Office Support Assistant
Legal Practice Assistant
Legal Secretary
Litigation Secretary
Magistrate Assistant
Wages
Annual wages for Legal Secretaries and Administrative Assistants in United States
Job Outlook
Below Average
New job opportunities are less likely in the future
United States
2034 Projected Employment
147,300
-6% Change From 2024
Explore Secretaries, Except Legal, Medical, and Executive video
Tasks you might complete in a day.
- Assist attorneys in collecting information such as employment, medical, and other records.
- Organize and maintain law libraries, documents, and case files.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Draft and type office memos.
- Prepare and distribute invoices to bill clients or pay account expenses.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
- Make travel arrangements for attorneys.
- Make photocopies of correspondence, documents, and other printed matter.
- Submit articles and information from searches to attorneys for review and approval for use.
- Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
- Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.
- Draft and type office memos.
Subject areas you may need to master.
- Sociology and Anthropology - Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
- Biology - Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
- Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
- Psychology - Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
- Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
- Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
- Foreign Language - Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
- Fine Arts - Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
- History and Archeology - Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
- Philosophy and Theology - Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
- Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
- Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
- Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
- Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Sales and Marketing - Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
- Geography - Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
- Telecommunications - Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
- Food Production - Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
- Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
- Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
- Chemistry - Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
- Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
- Medicine and Dentistry - Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
- Therapy and Counseling - Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
- Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
- Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
- Physics - Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
Strengths you may need in this role.
- Negotiation - Bringing people together to solve differences.
- Service Orientation - Looking for ways to help people.
- Time Management - Managing your time and the time of other people.
- Management of Personnel Resources - Selecting and managing the best workers for a job.
- Quality Control Analysis - Testing how well a product or service works.
- Operation and Control - Using equipment or systems.
- Equipment Maintenance - Planning and doing the basic maintenance on equipment.
- Repairing - Repairing machines or systems using the right tools.
- Operations Analysis - Figuring out what a product or service needs to be able to do.
- Equipment Selection - Deciding what kind of tools and equipment are needed to do a job.
- Installation - Installing equipment, machines, wiring, or computer programs.
- Critical Thinking - Thinking about the pros and cons of different ways to solve a problem.
- Coordination - Changing what is done based on other people's actions.
- Writing - Writing things for co-workers or customers.
- Instructing - Teaching people how to do something.
- Active Listening - Listening to others, not interrupting, and asking good questions.
- Social Perceptiveness - Understanding people's reactions.
- Systems Analysis - Figuring out how a system should work and how changes in the future will affect it.
- Monitoring - Keeping track of how well people and/or groups are doing in order to make improvements.
- Management of Material Resources - Managing equipment and materials.
- Programming - Writing computer programs.
- Operations Monitoring - Watching gauges, dials, or display screens to make sure a machine is working.
- Judgment and Decision Making - Thinking about the pros and cons of different options and picking the best one.
- Troubleshooting - Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
- Management of Financial Resources - Making spending decisions and keeping track of what is spent.
- Systems Evaluation - Measuring how well a system is working and how to improve it.
- Speaking - Talking to others.
- Learning Strategies - Using the best training or teaching strategies for learning new things.
- Technology Design - Making equipment and technology useful for customers.
- Active Learning - Figuring out how to use new ideas or things.
- Persuasion - Talking people into changing their minds or their behavior.
- Science - Using scientific rules and strategies to solve problems.
- Reading Comprehension - Reading work-related information.
- Mathematics - Using math to solve problems.
- Complex Problem Solving - Noticing a problem and figuring out the best way to solve it.
- Category Flexibility - Grouping things in different ways.
- Oral Comprehension - Listening and understanding what people say.
- Oral Expression - Communicating by speaking.
- Selective Attention - Paying attention to something without being distracted.
- Time Sharing - Doing two or more things at the same time.
- Reaction Time - Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
- Stamina - Exercising for a long time without getting out of breath.
- Manual Dexterity - Holding or moving items with your hands.
- Explosive Strength - Jumping, sprinting, or throwing something.
- Visual Color Discrimination - Noticing the difference between colors, including shades and brightness.
- Control Precision - Quickly changing the controls of a machine, car, truck or boat.
- Gross Body Equilibrium - Keeping your balance or staying upright.
- Static Strength - Lifting, pushing, pulling, or carrying.
- Extent Flexibility - Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
- Far Vision - Seeing details that are far away.
- Glare Sensitivity - Seeing something even if there is a glare or very bright light.
- Sound Localization - Noticing the direction that a sound came from.
- Finger Dexterity - Putting together small parts with your fingers.
- Dynamic Strength - Exercising for a long time without your muscles getting tired.
- Mathematical Reasoning - Choosing the right type of math to solve a problem.
- Written Comprehension - Reading and understanding what is written.
- Deductive Reasoning - Using rules to solve problems.
- Spatial Orientation - Knowing where things are around you.
- Hearing Sensitivity - Telling the difference between sounds.
- Fluency of Ideas - Coming up with lots of ideas.
- Memorization - Remembering words, numbers, pictures, or steps.
- Speed of Closure - Quickly knowing what you are looking at.
- Multilimb Coordination - Using your arms and/or legs together while sitting, standing, or lying down.
- Response Orientation - Quickly deciding if you should move your hand, foot, or other body part.
- Rate Control - Changing when and how fast you move based on how something else is moving.
- Wrist-Finger Speed - Making fast, simple, repeated movements of your fingers, hands, and wrists.
- Speed of Limb Movement - Quickly moving your arms and legs.
- Depth Perception - Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
- Auditory Attention - Paying attention to one sound while there are other distracting sounds.
- Visualization - Imagining how something will look after it is moved around or changed.
- Trunk Strength - Using your lower back and stomach.
- Speech Recognition - Recognizing spoken words.
- Flexibility of Closure - Seeing hidden patterns.
- Inductive Reasoning - Making general rules or coming up with answers from lots of detailed information.
- Information Ordering - Ordering or arranging things.
- Written Expression - Communicating by writing.
- Originality - Creating new and original ideas.
- Near Vision - Seeing details up close.
- Problem Sensitivity - Noticing when problems happen.
- Perceptual Speed - Quickly comparing groups of letters, numbers, pictures, or other things.
- Dynamic Flexibility - Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
- Number Facility - Adding, subtracting, multiplying, or dividing.
- Peripheral Vision - Seeing something to your side when your are looking ahead.
- Gross Body Coordination - Moving your arms, legs, and mid-section together while your whole body is moving.
- Night Vision - Seeing at night or under low light.
- Arm-Hand Steadiness - Keeping your arm or hand steady.
- Speech Clarity - Speaking clearly.
Average Education Attained
Highest level of education earned by people in this career.
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Content sourced from United States Department of Labor Employment and Training Administration ("DOLETA") and the Minnesota Department of Employment & Economic Development ("DEED")