The Pew Charitable Trusts uses data to make a difference. For more than 70 years, we have focused on serving the public, invigorating civic life, conducting nonpartisan research, advancing effective public policies and practices, and achieving tangible results. Through rigorous inquiry and knowledge sharing, we inform and engage public-spirited citizens and organizations, linking diverse interests to pursue common cause. We are a dedicated team of researchers, communicators, advocates, subject matter experts, and professionals working on today's big challenges – and we know we are more effective and creative collectively than we are individually. With Philadelphia as our home town and the majority of our staff located in Washington, DC, our U.S. and international staff find working at Pew personally and professionally rewarding.
Wise stewardship of resources allows Pew employees to pursue work that strategically furthers our philanthropic mission in significant and measurable ways. We collaborate with a diverse range of philanthropic partners, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society. Pew attracts top talent, people of integrity who are service-oriented and willing to take on challenging assignments. We provide competitive pay and benefits, a healthy work-life balance, and a respectful and inclusive workplace. Pew employees are proud of their colleagues, proud of where they work, and proud of the institution's reputation.
Human Resources The Human Resources (HR) Department within Pew is comprised of the following main functions: Talent Acquisition, Business Partnership/Employee Relations, Talent Management, Development and Internal Communications, and Compensation, Benefits and HRIS. The department provides strategic support to the business by aligning its priorities and service delivery with the needs of the organization, providing expertise and leadership in each functional area, and serving as an internal consultant to help drive results.
A team of skilled professionals currently provides HR services to approximately 1000 distributed staff. HR's focus is to lead the recruitment of highly talented staff; build an environment committed to two-way communication, staff development, growth and retention; offer a competitive compensation and benefits package; and foster a respectful, collaborative culture in which staff are well-supported to achieve results. This includes developing, implementing and maintaining best practices in the areas of: talent acquisition; organizational design, staff development, performance and talent management; employee relations; compliance; and compensation and benefits. To support the business, HR is comprised of approximately 27 staff with representation in both Philadelphia and Washington, DC to provide in-depth expertise to clients.
Position Overview The Senior Associate will serve as the lead on Pew's medical leave programs and will be responsible for guiding staff through the leave process and coordinating with Pew's leave vendor for both family and short-term disability leaves. The position is also responsible for providing benefits expertise to assist in the strategy, design, delivery and maintenance of the benefit program. The senior associate serves as a liaison with vendors, answers staff questions and resolves benefits related issues. They also are responsible for Workday benefits functionality, reporting and auditing, eligibility and census file interfaces, benefits budgeting, and communication of all benefits through trainings, open enrollment, and new hire orientations. Ensures compliance with all laws.
Administer medical leave of absence program. Serve as employer liaison with leave vendors and staff requesting leave under salary continuation benefit for both family and short-term disability leaves.
Maintain strong understanding of the legal requirements, implications of laws, and Pew's policies in overseeing employee leave of absence benefits.
Support the administration of all healthcare and retirement plans including: medical, dental, vision, life, AD&D, 401(k), 457(b) and flexible spending accounts.
Manage the education and programs for the 401(k) plan, health savings accounts, wellness benefits.
Support the review and analysis of annual renewal information, cost sharing approach, and post-retirement medical benefit.
Serve as benefits liaison for the Pew Research Center.
Assist in the administration of Pew's Global Benefits programs.
Assist with the open enrollment timeline, communications plan, designing open enrollment materials and conducting open enrollment meetings.
Serve as customer support contact for staff as needed to resolve benefits related issues.
Monitor the effectiveness of existing benefits policies, processes, and procedures recommending revisions as needed.
Perform analysis and regular benefits reporting for management and senior leaders.
Support the development and maintenance of Workday for all benefits functionality including enrollment, dependents/beneficiaries, EOI, leave of absences, FMLA, etc.
Become technical expert in Workday benefits system and use expertise to drive system performance.
Assist IT department's Workday team with configurations for annual open enrollment process and complete all required testing.
Collaborate with IT and payroll to ensure all integrations work properly and that benefits functionality in Workday is accurate.
Develop and provide support for benefits report requests and benefits metrics.
Perform routine benefits audits on data in the Workday.
Approve benefits system tasks and perform data entry as needed.
Bachelor's degree required.
Minimum of four years of experience in benefits, leave administration and HRIS function.
Strong MS Office skills including Excel and Word are required. Excel skills include the ability to conduct V-Lookups and knowledge of the preparation and execution of pivot tables for more complex data analysis.
Thorough knowledge of federal and state regulations pertaining to employee benefit plans including ERISA, COBRA, HIPAA, IRS regulations, FMLA and Workers' Compensation
Must be able to research information and analyze data to arrive at valid conclusions, recommendations, and plan of action.
Ability to prepare comprehensive reports and represent ideas clearly and concisely, both orally and in writing.
Familiarity with benefits strategies, all related laws and best practices required.
Excellent written and oral communication skills, with prior experience in positions requiring communication with a broad and diverse audience.
Extremely detail oriented.
Willing and able to adjust to multiple demands, shifting and competing priorities, and demonstrate flexibility.
CEBS, PHR, SHRM-CP or work toward certification preferred.
Total Rewards We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.